Music Library Association 86th Annual Meeting
22-26 February 2017 in Orlando, FL

Information for Exhibitors

You are warmly invited to participate in the 86th annual meeting of the Music Library Association at the Rosen Plaza in Orlando, Florida on February 22-26, 2017. We are very excited as the U.S. National Branch of IAML [the International Association of Music Libraries, Archives, and Documentation Centres] in collaboration with CAML, the Canadian National Branch of IAML, to be inviting our Latin American colleagues to join us in the first ever Pan-American Regional IAML meeting.

We expect approximately 450 music librarians with direct responsibility for administering budgets, selecting materials, and recommending equipment or furniture purchases for their libraries. This is the largest annual gathering of music librarians in North America and is a unique opportunity for attendees to network, share knowledge, and explore new directions in music librarianship. 

The link below will lead you to information about reserving exhibit space and placing advertisements in the conference program, the mobile Guidebook app, on the conference site, and other sponsorship options. If you prefer to send payment by mail, use the "Bill Me" option that allows you to print your registration form and send it to the MLA Business Office with your check. Ads and tables are sold on a first-come, first-served basis, so don't delay!

If you have any questions about the registration process, please contact the MLA Business Office at or (608) 203-2562.

*Early registration closes on January 11, 2017.*
Please register and/or purchase your ads here.



Exhibitor and Advertiser rates

Exhibitor rates
Exhibitor table $550.00 
Corporate patrons $440.00
Corporate members $495.00
Attendees email list rental $200.00
Print Advertisements
Full-page advertisement $300.00
Half-page advertisement $200.00
Covers $400.00
Online Advertisements
Guidebook advertisement $300.00
Website advertisements Contact the MLA Ad Manager (see below)
MLA is not offering conference bags this year, so there will be no inserts available for purchase.


Website Advertisements

Opportunities to advertise on the conference website are available to all exhibitors on a first-come, first-served basis.
Ad placement possibilities include:

  1. the footer of the homepage
  2. the right column of all Program pages (landing page and subpages)
  3. the right column of all Pre-MLA Event pages (landing page and subpages), and
  4. the right column of the Orlando pages (landing page and subpages)
  5. the right column of the About and Register pages. 

Prices range from $200-$250/month depending on placement.

Online advertising CANNOT be purchased through the online form. To purchase ads for the conference website, please contact MLA Advertising Manager, Scott Stone, directly (



Sponsorship is available for a variety of activities during the Music Library Association conference in Orlando.
The following are some sample activities that can be sponsored and their approximate costs:

  • Conference program booklet printing: $2,500
  • Conference speaker honoraria: $2,500
  • MLA Big Band support (instrument rental / moving): $2,500
  • Opening or closing reception drink tickets: c. $3,000 (subject to final billing)
  • Coffee/soda/snack break (multiple available): $5,000 each
  • Opening or closing reception food: $15,000
  • Wi-Fi access for meeting spaces: $20,000

We welcome ideas for sponsorships beyond these specific activities as well as unrestricted donations; we also welcome partial sponsorships of the above events. Sponsors are recognized in the conference program booklet, in Guidebook (the virtual program booklet), and on placards at sponsored events.  

If you are interested in supporting the meeting through sponsorship, please contact MLA Development Officer Susannah Cleveland at 419-372-9929 or



Advertising copy to MLA Business Office December 1, 2016
Exhibitor registration and payment
January 11, 2017 
Guidebook ad copy to MLA Ad Manager January 20, 2017
Hotel Registration February 3, 2017
Shipping exhibit freight at SourceOne* February 21, 2017

*Instructions for shipping exhibit freight to SourceOne Events will be provided in the Exhibitors Services Kit after January 1, 2017.


Exhibitions Schedule

Exhibit Setup
Wednesday, February 22 12:00pm-5:00pm 
Exhibits Hours
Wednesday, February 22 7:00pm-10:00pm (during opening reception)
Thursday, February 23 10:30am-5:00pm
Friday, February 24 10:30am-5:00pm
Saturday, February 25 9:00am-12:00pm
Exhibit Teardown
Saturday, February 25 ends at 2pm