II.G. ASSISTANT ADMINISTRATIVE OFFICER
Sections of the constitution and by-laws applicable to this section: III.E.2; IV.A, C.2, D.3, E.4, 5, 6; V.B.2,7; VII.D; X.B, C.) (rev. 3/2011) (rev. 5/2014)
The Assistant Administrative Officer assists the Administrative Officer in performing the duties of the position, and may serve in the role of Administrative Officer in emergencies or for specific duties as requested by the Administrative Officer. The Administrative Officer directs the work of the Assistant Administrative Officer as needed.
II.G.2. VOTING PRIVILEGES
The Assistant Administrative Officer is a non-voting member of the Board of Directors, an ex-officio voting member of the Development, Finance, and Publications Committees, as well as the MLA Marketing Subcommittee. (rev. 9/2011)(rev. 5/2013)
II.G.3. TERM OF OFFICE
The Assistant Administrative Officer serves for one year, succeeds to the position of Administrative Officer for two years, and then returns for a final year as Assistant Administrative Officer. The Assistant Administrative Officer is appointed every two years. Incumbents may not succeed themselves.
II.G.4. ANNUAL EVALUATION; REAPPOINTMENT
The Board gives the Assistant Administrative Officer an annual performance evaluation during the fall Board meeting. A new Assistant Administrative Officer is appointed every two years. The Board reappoints the incumbent at the annual meeting, through the four-year sequence of the position. After the first, second, and third terms, the Board will assume that the incumbent is interested in seeking reappointment unless notified otherwise by the incumbent at least thirty days prior to the fall Board meeting. If such notification is not received, the vote on reappointment shall be taken at the annual meeting. The incumbent shall be notified of the reappointment decision in writing. (rev. 3/2016)
II.G.5. REIMBURSEMENT FOR TRAVEL EXPENSES/PER DIEM
The Assistant Administrative Officer receives gratis MLA regular membership, MLA annual meeting early-regular-member registration, and is reimbursed for expenses incurred in connection with Association business, including transportation, lodging, and a per diem for meals (up to half of the rate set by the US General Services Administration). Reimbursement for travel by car includes the cost of gas, tolls, and parking rather than the IRS mileage rates, not to exceed the cost of reasonable airfare. Expenses covered for the Board meeting held before the MLA Annual Meeting are lodging and half per diem only, limited to the days of the Board meeting. Reimbursement is limited to those expenses not covered by the Assistant Administrative Officer’s institution. Requests for reimbursement, accompanied by receipts for transportation and lodging, are submitted to the President. (rev. 3/2014) (rev. approved 5/2013, updated 7/2018)
II.G.6. BUDGET REQUEST
The Assistant Administrative Officer submits an annual budget request to the Finance Committee four weeks in advance of the Spring Board meeting to cover the expenses of transportation, lodging, per diem, telephone, photocopying, postage, and other services as needed. (rev. 7/2011) (rev. 5/2014)
II.G.7. COMMITTEE MEMBERSHIP
The Assistant Administrative Officer is an ex-officio voting member of the Development, Finance, and Publications Committees, as well as the MLA Marketing Subcommittee. (rev. 9/2011)(rev. 5/2013)