|
MLA Newsletter | ||
|
Music Library Association
|
No. 169 |
June-July 2012 |
|
|
| President’s Report Jerry McBride , MLA President |
|
Plenary II: “Wrangling the Information Universe: Moving From Institutional Portals to a Shared Resource for Online Music Sources” Taylor Greene, Indiana University The second plenary session, “Wrangling the Information Universe: Moving From Institutional Portals to a Shared Resource for Online Music Sources,” took place on Friday morning and was sponsored by the reference sources subcommittee. The presenters in this session—Kerry Masteller (Harvard University), David Day (Brigham Young University), Jenny Colvin (Furman University), and Michelle Oswell (Rutgers University)—focused on several different web-based resources that provide music reference beyond virtual institutional borders. Jenny Colvin opened the session by refuting the idea that information wrangling has become irrelevant in music librarianship. She instead asserted that because of the amount of information available with modern technology, it becomes necessary to “wrangle” the best information and make it findable. She then pointed to the “Value of the Profession” section of the MLA Strategic Plan, noting that providing leadership in “wrangling” shared resources would increase the visibility of MLA and cause other organizations to look to MLA for solutions. Colvin showed that other (purposefully unspecified) music-library-related information-wrangling Web sites have come and gone; “site x” hadn’t been updated since 1999, and “site y” suddenly disappeared overnight. She then discussed the reference sources subcommittee’s failure to find a shared resource for music and suggested publication through MLA of such a resource. Kerry Masteller then spoke about links to music resources provided through Harvard University via an “Online Resources for Music Scholars” Web site. This Web page, established in 1997, collects over 360 links to sites regarding historical musicology, ethnomusicology, music theory, composition, and performance practice. The list is not static and the links are carefully selected to meet the needs of Harvard’s curriculum, yet its usefulness goes far beyond the institution. While the links to sheet music are less extensive—due to the fact that Harvard does not have a music performance degree—other music resources focusing on Harvard’s local interests are more extensive. Each resource is given a tag, which provides for discovery of resources throughsubject searching or browsing subjects from a “tag cloud.” There are two different kinds of tag clouds: one that shows subject tags (e.g., “19th century” or “composition”), and one that shows resource type tags (e.g., “digital score” or “streaming video”). By clicking on one of these tags, users are taken to a list of embedded sites. Most sites are open to all users, while others are labeled as “Harvard only”. This resource could be quite valuable for music librarians to share with their patrons, especially those conducting beginning research on a topic. The next speaker was David Day, who questioned the ways in which research has changed with technology, and examined the implications for the use of bibliographies. He argued that despite the shifts that have taken place in research strategies, bibliographies are still a fundamental part of research. He advocated for MusRef, which is a Web site dedicated to bibliography and reference services for music and dance hosted by BYU. MusRef is mostly aimed toward the research needs of graduate students and scholars rather than toward undergraduates. Some of the features of MusRef include annotated bibliographies (over 7,000 entries, many of which are internet resources such as digital collections), a blog, bibliographic instruction tools in the form of online guides to common music and dance resources, and student-created bibliographies. Reference sources are tagged by categories and publication type, and several of the entries include reviews of the resources. In addition, Day revealed some of the future functionality he hopes to see for MusRef including enhanced searching and a smart search that could understand reference questions. Finally, Michelle Oswell spoke as a representative for the reference sources subcommittee (RSS), and her topic was “Online Music Resources Wiki: A Collaborative Proposal.” Oswell pointed out that one of the aims of the RSS is to facilitate exchange of and access to information concerning reference sources in music, and related that goal to the wiki that was being unveiled on this day. The wiki is facilitated by MLA and is not meant to replace local sources, but rather is meant to link quality resources for collaborative use. When a new resource comes out, someone can create an entry for the wiki to share the resource with the music library community. Oswell discussed the background for the wiki, citing Wessweb as a predecessor. She noted that in the past, mark-up languages had been a barrier to contributions for many people. In order to counter this, the goal for the original wiki was to use templates that did not require knowledge of a mark-up language. Some problems arose in tagging due to different variations on descriptive words (such as “bibliography” versus “bibliographies”), which led to the creation of guidelines. Oswell then gave a walkthrough of the wiki site and demonstrated its functionality. She described future plans to improve the search function, to broaden the user community beyond its RSS core, and stressed the need to create a name for the wiki. |
![]() Anne Shelley at the registration desk, taken by Gerry Szymanski |
![]() Keith Chapman is undeniably the Pride of Texas, by Gerry Szymanski |
Features |
|
Music Discovery Requirements Document The discovery environment is changing rapidly today, both within libraries and externally. Within the library realm, FRBR,RDA, discovery tools, and faceted browsing are key factors related to these changes in the way our users encounter library data. The “traditional” OPAC is no longer the only game in town for encountering library materials: faceted browsing is commonplace and a “single search” incorporating multiple content silos like the library catalog, articles, and e-content (including e-books, e-audio and e-video, even e-scores) has become the Holy Grail. Meeting music users’ needs has always been a challenge. This is particularly true where musical works (scores and recordings) are concerned. For example, most books are published only once; for musical works, however, multiple versions (for example, score, parts, and recordings of different performances, arrangements, and transcriptions) are the norm. These different versions also often have different titles (different languages or grammatical formulations), making title transcribed from items much less useful for finding and identifying musical works. Music materials also possess unique attributes not found in books, such as medium of performance, musical key, and work numbers. Today’s discovery tools have much potential to meet music users’ needs, particularly in the ability of faceted browsing to highlight access points beyond the book-centric author, title, and subject. The reality is that music is often an afterthought in discovery tool development, selection, and implementation. This reality was the impetus behind the formation of the Music Discovery Requirements Document group. The group was initiated by the Emerging Technologies and Services Committee and endorsed by the MLA Board of Directors in 2011. Two drafts of the document were made available for public comment, and the final version is (as of May 2012) pending approval from the MLA Board of Directors. The drafts are available at http://www.musicdiscoveryrequirements.blogspot.com/ along with materials from our presentation at the MLA Annual Meeting in Dallas. We anticipate posting the final, approved document on the MLA Web site. Two elements define the document’s scope: music and discovery. First, the document focuses on musical works (scores and recordings), rather than secondary literature about music (books and articles), because musical works present more unique discovery needs. Second, the focus on discovery mostly excludes back end functions such as circulation, cataloging, and acquisitions which, like secondary literature, present fewer music-specific requirements. The document contains recommendations in three sections, with the first two sections aligned with FRBR concepts: musical works; expressions and manifestations; and other aspects of music discovery. Within each section, the document: identifies and discusses each individual attribute or relationship; gives a prose summary recommendation; proposes best practices for the attribute/relationship regarding indexing, display, and use in facets/limits; and, where applicable, lists related MARC authority fields. Three appendixes compile technical details of the recommendations in spreadsheet form. Creation of the Music Discovery Requirements Document will not solve music discovery problems unless the recommendations it contains are implemented. We hope the document will give individual librarians both useful information and the weight of MLA backing to advocate for better music information retrieval in discovery systems. We are developing strategies for disseminating the document to the broader library community, especially to vendors and open-source developers. We welcome your suggestions, including specific contacts. We are also interested in hearing how you use the document to aid in your own discovery tool implementations. Comment on our blog, or drop me an email at newcomern@ecu.edu
|
![]() Susannah Cleveland is caught outside the Fairmont, taken by Gerry Szymanski |
![]() Tom Caw grins before he takes the mic as Moderator at the Town Hall Meeting, by Gerry Szymanski |
Features |
Following the Money: Your Investments at Work Around this time every year, as part of your membership renewal process, you have the opportunity to donate to an impressive array of funds that support MLA’s work on behalf of our profession. Donations are accepted at any time, but the majority of gifts are usually received during membership renewal (approximately 67%) or conference registration (about 33%), when the hearts and wallets of members are open upon viewing the form: https://mla.areditions.com/jrd.asp?action=donate. Most of these gifts are small, and yet each year MLA continues to fund research, honor excellent publications, support travel, and contribute to the activities of committees and chapters. Let’s take a look at how small gifts grow to finance MLA’s awards, grants, and other activities. Those wishing to support a particular aspect of MLA’s mission have several options to direct the use of their donations. Contributions to established funds exclusively support their designated purpose. Donors can also indicate that they prefer a socially responsible investment vehicle for their contributions.Donations to the MLA Fund help ensure financial security and support the overall programmatic activities of the association. Those wishing to support MLA without contributing to a specific fund may consider an unrestricted contribution. MLA’s board of directors determines the use of unrestricted contributions based on the association’s current and future priorities. Donations are collected by the MLA Business Office and deposited quarterly into investment accounts at either Fidelity Investments (a Mutual Funds leader) or Calvert Investments (a specialist in Sustainable and Responsible Investing [SRI]), according to the wishes of the donor.Donations to funds supporting one of MLA’s grants or awards are identified as Restricted, and are carefully and separately tracked by the Business Office.Donations made to the MLA Fund are deposited in an Unrestrictedinvestment vehicle at either Fidelity or Calvert; the board has the authority to direct the use of MLA Fund assets.Unrestricteddonations can be held in MLA’s operating account until the board decides the best immediate use of those funds. All restricted donations are pooled into one investment account at each company, in order to take advantage of the increased earning capacity of a larger asset base, and to ensure that all funds are being treated equally.For example, there are currently twelve specific donation accounts pooled in the restricted investment account at Fidelity.Quarterly, the Business Office calculates the percentage of total investment earnings that belongs to each award or grant fund and tracks it back to that fund. Investments at both Fidelity and Calvert are professionally managed accounts; MLA pays fees to have professional money managers monitor the accounts to achieve the best return for each fund given its investment profile. An investment profile is a targeted allocation of assets based on the objective for the investment and a risk/needs assessment, such asaggressive growth (seeking higher returns usually accompanied by higher risk), balanced (a mix of growth and income), or income (seeking primarily interest income with less risk to principal). These profiles have been reviewed in detail; the board remains committed to doing so at least every four years. Both investment firms are also regularly reviewed to ensure that they are the best choices for MLA, offering suitable investment vehicles, competitive fee structures, and appropriate services. Annually, the finance committee proposes dollar amounts for MLA’s awards and grants to be distributed in the next fiscal year by the board. Once approved, the total for awards and grants is withdrawn from our restricted investment accounts and deposited in a separate money market savings account. This protects the designated funds from any fluctuation in the markets andmakes them available to be disbursed as needed throughout the year. The finance committee also annually proposes an amount to be drawn from the MLA Fund to be used to supplement the general operations budget (which is made up primarily of member dues and publication income).In this way, the MLA Fund is achieving the vision of those M LA leaders who established and nurtured it for so many years, providing added support and security that MLA might better achieve its mission. So, even small contributions can and do make a difference over time because they are professionally invested, managed carefully, and used thoughtfully. All contributions matter, and your continued generosity helps further MLA’s mission and stability. Thank you! |

Sarah Dorsey and Sean Witzman, taken by Gerry Szymanski
Features |

Jon Haupt and Alisa Rata Stutzbach at the Banquet, taken by Gerry Szymanski
Committee Reports |
| Career Development & Services Committee Alan Ringwood, Chair |
The Career Development & Services (CDS) Committee held its business meeting on Thursday, February 16, 2012 in Dallas. The committee reviewed a new draft of the Core Competencies for Music Librarians document. The latest draft incorporated comments and suggestions that had been received since the 2011 meeting in Philadelphia. Committee members suggested additional changes to clarify the text or to include additional competencies. Past CDS committee chair Sheri Stormes (Butler University) will prepare another draft incorporating these suggestions and send it to committee members for review and comment. The committee discussed a request made by Lois Kuyper-Rushing (Louisiana State University) to capture data about members’ faculty, rank, and tenure status. The purpose of collecting this data would be to make it available to those who need to find external reviewers for tenure and promotions processes. CDS will investigate ways to best collect this data and make it available, and will submit a proposal to the MLA board. CDS members debated possible program proposals for the 2013 annual meeting. Ultimately the group endorsed a sixty-minute session that offers advice on conducting a successful job search. The last time this type of session was offered was at the 2010 meeting in San Diego. Committee members thought it was time to offer this again, especially given the current employment and economic climates. Members then heard reports on various services sponsored by the CDS. Twenty-eight new members or first-time conference attendees attended the New Members and First-Time Attendees Reception. These were joined by ten speakers and ten conference mentors. The board recently approved a four-year term for the co-coordinators of the New Members Forum. Pat Fisken completed her term as co-coordinator. Zoë Rath (Berklee College of Music) was selected to succeed her, joining Suzanne Lovejoy as co-coordinator. Alisa Rata reported on the Placement Service, which saw sixty-nine job postings in 2011. Lisa Shiota reported on the Résumé and Cover Letter Review Service. Among other things she described changes to the process for scheduling reviews at the annual meeting. Participants and reviewers seemed satisfied with the results. Shiota also reported on the Career Advisory Service. Begun as an online forum in 2010,activity has diminished significantly. Shiota relayed her idea to transform the service to provide online one-on-one career advising. This has now been accomplished, and interested members may visit the Career Advisory Service website for more details. Sofía Becerra-Licha gave a report of recent activities of the Music Library Student Group. The group is planning to hold a membership drive soon, and is discussing officer roles and duties and logistics. The officers plan to expand on the blog and provide tips on navigating MLA. The group has its own Facebook page. Mike Duffy, Pat Fisken, and Linda Mack completed their terms of service on the committee. Ringwood thanked them for their service and their thoughtful contributions to committee’s work. New members are Jennifer Hunt (Boston Conservatory) and Neil Hughes (University of Georgia). |
| Performing Arts Round Table Joe Clark, Coordinator |
Eighteen people attended the Performing Arts Round Table in Dallas, and enjoyed presentations on obtaining music on hire for performances and event programming in libraries. Davis Erin Anderson, librarian with Boosey and Hawkes, and Kimmy Szeto from SUNY Martime, discussed how to research copyright-protected titles, and how the process of getting rights to such pieces works in the United States. |
|
|
|
|
| Our best wishes to all those pursuing new opportunities. Matthew Vest, Music Librarian at Davidson College |
| In Recognition |
We appreciate our Corporate Patrons and Corporate Members and their support of MLA. Corporate Members
|
![]() Mark Scharff and Paula Elliot, possibly mid-foxtrot, at MLA Banquet Cocktail Hour, taken by Gerry Szymanski |
| Members’ Publications |
With the September-October 2012 edition of the MLA Newsletter, John Baga will begin serving as the Members’ Publications column editor. Please send citations for items published or premiered in the past calendar year to John, via e-mail or USPS mail at the address below. Please follow the citation style employed below. You must be a current MLA member to submit citations.
John Baga Articles and Chapters Moore, Tom (Durham, North Carolina) “The Petite Récréation - Quatorze Airs Français, Italiens, Russe, Etc.,Variés pour Flûteseule par Drouet.” Flute Focus (22 April 2012).http://www.flutefocus.com/Students-Corner/drouet-petite-recreation.html "Conversation with Sergio Roberto de Oliveira."Sonograma14 (23 April 2012). http://www.sonograma.org/2012/04/conversation-with-sergio-roberto-de-oliveira/ Nelson-Strauss, Brenda (Indiana University) |