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Administrative Coordinator - Music Library

Organization: Queens College
Date Posted: 1/14/2014
City: New York
Location: New York
Country: United States
Primary Category: Position Closed - Do Not Apply

Description & Details

Reporting directly to the Head of the Music Library, the Administrative Coordinator is responsible for providing effective and efficient services to patrons by coordinating the day-to-day running of the Music Library which includes maintaining at least four budgets; overseeing public services; and training and supervising part-time employees.

Specific duties include but are not limited to:

  • Provides administrative and program support to the Music Library.
  • Performs and coordinates administrative and fiscal duties related to all aspects of the Music Library's public services including staffing, technical services, bindery operations, and office-related purchases.
  • Hires, trains, supervises, and processes time sheets for all Music Library clerical staff.
  • Coordinates, schedules, and disseminates schedules for all Music Library clerical staff.
  • Oversees department operations and assists management in planning Music Library activities.
  • Provides instructions and basic advice to students, faculty, and others seeking information on Music Library activities, policies, and schedules.
  • Maintains an understanding of policies, procedures, and regulations relevant to the Music Library.
  • Provides information and services to the College community to support the Music Library function.
  • Responds to requests for information; troubleshoots issues; follows up and responds to faculty and student inquiries.
  • Coordinates annual timeline of critical events calendar for the Music Library which includes evaluations and recruitment.
  • Records data to maintain departmental statistics/metrics.
  • Serves as liaison between staff and departments and offices within the Queens College Libraries, Queens College, and CUNY as a whole.

MINIMUM QUALIFICATIONS:​ Bachelor's Degree required.

PREFERRED QUALIFICATIONS: ​The successful candidate will have excellent written, verbal, analytical and interpersonal communication skills; the ability to adapt to meet customer needs; excellent organization skills; be able to multi-task and perform detail-oriented tasks; be able to work autonomously with multiple priorities and deadlines; and demonstrate strong critical thinking and problem solving skills.

Preferred qualifications include:

  • Two years of recent professional experience in a College or University environment
  • At least one year of professional experience working in an academic music library
  • Some knowledge of CUNY policies, procedures, and regulations
  • Experience with library-related software
  • Professional cataloging experience
  • Proficient knowledge of MS Office Products such as Word, Excel and Power Point
  • Experience with PeopleSoft/Oracle information systems in a higher education or government environment

COMPENSATION ​$35,576 - $62,661; commensurate with qualifications and experience. 

How to Apply / Contact

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

  • Go to and click on "Employment"
  • Click "Search job listings"
  • Click on "More options to search for CUNY jobs"
  • Search by Job Opening ID number (9428)
  • Click on the "Apply Now" button and follow the instructions.

CLOSING DATE 03-10-2014


Music Library Association 1600 Aspen Commons Suite 100 Middleton, WI 53562

608-831-8200 FAX
About MLA

The Music Library Association is the professional association for music libraries and librarianship in the United States. Founded in 1931, it has an international membership of librarians, musicians, scholars, educators, and members of the book and music trades. Complementing the Association’s national and international activities are eleven regional chapters that carry out its programs on the local level.