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Administrative Coordinator - Music Library

Organization: Queens College
Date Posted: 1/14/2014
City: New York
Location: New York
Country: United States
Primary Category: Position Closed - Do Not Apply

Description & Details

Reporting directly to the Head of the Music Library, the Administrative Coordinator is responsible for providing effective and efficient services to patrons by coordinating the day-to-day running of the Music Library which includes maintaining at least four budgets; overseeing public services; and training and supervising part-time employees.

Specific duties include but are not limited to:

  • Provides administrative and program support to the Music Library.
  • Performs and coordinates administrative and fiscal duties related to all aspects of the Music Library's public services including staffing, technical services, bindery operations, and office-related purchases.
  • Hires, trains, supervises, and processes time sheets for all Music Library clerical staff.
  • Coordinates, schedules, and disseminates schedules for all Music Library clerical staff.
  • Oversees department operations and assists management in planning Music Library activities.
  • Provides instructions and basic advice to students, faculty, and others seeking information on Music Library activities, policies, and schedules.
  • Maintains an understanding of policies, procedures, and regulations relevant to the Music Library.
  • Provides information and services to the College community to support the Music Library function.
  • Responds to requests for information; troubleshoots issues; follows up and responds to faculty and student inquiries.
  • Coordinates annual timeline of critical events calendar for the Music Library which includes evaluations and recruitment.
  • Records data to maintain departmental statistics/metrics.
  • Serves as liaison between staff and departments and offices within the Queens College Libraries, Queens College, and CUNY as a whole.

MINIMUM QUALIFICATIONS:​ Bachelor's Degree required.

PREFERRED QUALIFICATIONS: ​The successful candidate will have excellent written, verbal, analytical and interpersonal communication skills; the ability to adapt to meet customer needs; excellent organization skills; be able to multi-task and perform detail-oriented tasks; be able to work autonomously with multiple priorities and deadlines; and demonstrate strong critical thinking and problem solving skills.

Preferred qualifications include:

  • Two years of recent professional experience in a College or University environment
  • At least one year of professional experience working in an academic music library
  • Some knowledge of CUNY policies, procedures, and regulations
  • Experience with library-related software
  • Professional cataloging experience
  • Proficient knowledge of MS Office Products such as Word, Excel and Power Point
  • Experience with PeopleSoft/Oracle information systems in a higher education or government environment

COMPENSATION ​$35,576 - $62,661; commensurate with qualifications and experience. 

How to Apply / Contact

If you are viewing this job posting on any website other than CUNYfirst, please follow the instructions below:

  • Go to and click on "Employment"
  • Click "Search job listings"
  • Click on "More options to search for CUNY jobs"
  • Search by Job Opening ID number (9428)
  • Click on the "Apply Now" button and follow the instructions.

CLOSING DATE 03-10-2014