Music Library Association 86th Annual Meeting
22-26 February 2017 in Orlando, FL

Poster Session

Achieving Balance: Triumphs and Trials of Collection Management

While expanding our music collections with new materials is of great importance to our library staff and patrons, attention must still be paid to those books, scores, and media materials currently held in our libraries. Scores and books are “loved” so much that they are now written in, torn up, and generally worn. Similarly, our collections may reflect periods of time when multiple copies of works were purchased without consideration as to whether they were all necessary. Now they sit, unused on our shelves, limiting the number of available inches for new pieces. This presentation will discuss two projects related to collection management, undertaken at the Allen Music Library at Florida State University, in order to maintain the integrity of our collections as best we can. The first project was a general weeding of duplicate copies during the course of our first full, in-depth collection inventory. The second, which is ongoing, involves the erasing of all markings from circulating scores. Walking through the preparation, process, pitfalls and product of these projects will provide an example that could be applicable to other libraries looking to prioritize similar projects.


Sara Nodine, Florida State University

Break it Down, Build it Up: Website Planning for Librarians

Where do you start when embarking on the process of redesigning and planning for a new library website? Whether you are starting from scratch or transforming an existing webpage, there are a number of factors to consider in creating the most effective tool possible. Clear information architecture and user-friendly experience are two key pillars of a successful website design, but how do you make that happen with so much information to cover? This presentation will look at strategies for analyzing your various constituents and their needs; breaking down, reorganizing, and reimagining the existing content of the website; and creating an effective, user-friendly tool to sustain your library into the future. To illustrate these topics, the presentation will provide a look at the process behind the redesign of the Cleveland Institute of Music’s Robinson Music Library website and the successes and challenges faced in the course of the project. Rather than approaching website planning from a technological or programming viewpoint, these strategies will encompass conceptual exercises to aid in creating a clean, flexible tool to benefit all of your library constituents.

Patrick Fulton, Cleveland Institute of Music

Challenges of Cataloging Music Gift Collections: Lessons Learned From a Music Cataloging Internship

This poster will discuss the presenter’s overall experience and challenges faced during a 100-hour internship cataloging sound recordings and music scores in gift collections. While most items had OCLC records, the presenter encountered many challenges in selecting best record for any given item, often due to incorrect descriptive cataloging or subject headings. Further complications arose when dealing with scores that were reprints and/or copyright reassignments. In some cases, the presenter encountered scores by Latin American publishers with minimal publisher information that required extensive research. This semester-long experience provided an opportunity to also understand the process of assigning music-specific subject headings with subdivisions, and the importance of correctly identifying the aboutness of items for search and discovery.


Treshani Perera, University of Wisconsin, Milwaukee

Ernestine Schumann-Heink: A Contralto’s Legacy

The Claremont Colleges Library announces the completion of a digital project to provide free access to music manuscripts once owned by the world-renowned contralto Ernestine Schumann-Heink (1861-1936). Schumann-Heink sang major operatic roles in Dresden, Berlin, Covent Garden, Bayreuth, and the Met before settling in Southern California. She was courted by the major composers of her day, including Gustav Mahler, Richard Strauss, and Johannes Brahms to perform their works. The project received a major grant from Thomas Hampson’s Hampsong Foundation to undertake the scanning of over 1,125 manuscripts of art songs, songs associated with World War I, lullabies, patriotic songs, and popular tunes; representing 640 European and American composers including many works by major and lesser-known women composers (Amy Beach, Carrie Jacobs-Bond, and Marion Bauer). During the project, exciting discoveries were made of two unsigned Mahler holographs. Most recently added to the digital collection are accompanying correspondence from the composers. Schumann-Heink promoted "new music" in her many concert tours across the United States as well as radio broadcasts which attracted the submission of music manuscripts. It is hoped that the poster session will foster research and discovery of new works by composers that have not in the past received full recognition.

Holly Gardinier, Claremont College

From Nasal Spray to Grammy Awards: The Leonard Bernstein Collection at Indiana University

How do non-archivists handle an archival collection? The Leonard Bernstein Collection was donated to the Indiana University Cook Music Library in 2009. It encompasses a wide array of his personal materials: books, sound recordings, artwork, clothing, furniture, awards, and even nasal spray, amounting to nearly 2,000 items. A collection such as this is of great interest to Bernstein scholars. However, the music library is not set up to handle archival materials, and the potential drain on budget and staff time to properly do so raised concerns. There have indeed been challenges in preservation, storage, discovery, and access, but in the last year, great strides have been made in meeting some of these difficulties. Thanks to a system of collaboration between staff, student workers, and volunteers, a full inventory is almost complete. Plans are now coming together for an EAD-based finding aid to allow greater discovery and access. Further, an Omeka exhibit is being considered to highlight certain aspects of the collection online. As budget constraints and lack of archival and technical staff are likely common obstacles that many libraries face when dealing with similar collections, the presenters will share their experiences utilizing pre-existing resources to get the job done at minimal cost. They will also discuss challenges and solutions for dealing with a collection of this size and scope, as well as plans for the future.

Phil Ponella, Indiana University; Lisa Wollenberg, University of Hartford; Charley Roush, Indiana University

Our 30-Day Challenge: Migrating to Three New Systems and One New Library in Four Short Weeks

During July 2016, the University of Iowa Libraries will encounter something of a “perfect storm”: migrating from Aleph to Alma, launching InfoHawk+ (our new Primo search interface), migrating from learning management software Desire2Learn to Canvas, and moving the Rita Benton Music Library from its temporary, post-flood location in the Main Library to a newly constructed School of Music building a few blocks away. Amid transitions to multiple new systems and spaces, how could we best communicate with users about both temporary unavailability of items and new methods of searching for scores and recordings once migration was complete? This poster will follow our decision-making and implementation process as we meet our 30-Day Challenge to keep InfoHawk+ up-to-date during a period when our School of Music is not only physically moving into a new building but also preparing syllabi and course reserve lists for fall classes.

Katie Buehner, University of Iowa; Melissa Moll, University of Iowa

Outreach with a Personal Touch: Takeaways and Tips from a Personal Librarian Program

Are you looking for a new way to reach out to students and draw them into your library? Why not consider implementing a Personal Librarian (PL) Program? In fall 2015 Kent State University Performing Arts Library started a PL Program to undergraduate and graduate level music, theatre, and dance majors. This poster provides tips, best practices and ideas to consider when planning a new outreach program both to students on campus and online. Marketing strategies, web presence, programming ideas, classroom visits, lessons learned, and the benefit of faculty buy-in will also be addressed.


Amanda Evans, Kent State University; Joe Clark, Kent State University

Research Practices of Undergraduate Music Students

This presentation details an IRB-approved mixed-methods research study that explored how undergraduate music students conduct research. The methodology for this study, which concluded in May 2016, included surveys, focus groups, and task-based assessments examining students’ experience with research, confidence levels, attitudes, information-seeking behaviors, and other factors influencing the research process. Early conclusions show a disconnect between confidence levels and ability to properly complete tasks, use of both library and non-library sources, and a strong belief that most of what is needed for research is online.

Joe Clark, Kent State University

Tell Me What You Want: Material Format Preference of Music Faculty

While music databases and e-resources have proliferated and matured in recent years, do teaching music faculty and staff find them usable and desirable for inclusion in an academic performing arts library’s collection? This poster session reports on music faculty's format preference of music material. Historically, collection development has focused on what material to purchase. However, with the maturation of web-based music audio databases, web-based video databases, online music scores, and electronic books and reference material, the format of material is also now an important collection consideration. This poster session reports on the results of a music material format preference survey completed by music faculty at Kennesaw State University, a large, comprehensive state university. The survey was completed in the spring of 2016. This poster session will present the survey results and the implications for music library collection development.

Carey Huddlestun, Kennesaw State University

The Archive from the Centro Latinoamericano de Altos Estudios Musicales (CLAEM)

The aim of the poster is to present and describe the Archive from the Centro Latinoamericano de Altos Estudios Musicales (CLAEM) at the Instituto Torcuato Di Tella, Buenos Aires, Argentina. The CLAEM was founded in 1961 with support from the Rockefeller Foundation and it developed activities until the end of 1971. The CLAEM was directed by the Argentinian composer Alberto Ginastera, and its aims were: -to offer young Latin American composers post-graduate musical studies (through the allocation of grants); -to disseminate the knowledge of contemporary music through the organization of festivals, concerts, lectures and publications; -to promote the development of composition of works by Argentinian and Latin American composers and -to organize an Special and Audio Library and an Electronic Music Laboratory. During the years of activity of the CLAEM, its secretaries -who had a vision of the importance of keeping documents- gathered all kind of documentation. The Archive includes several documents such as correspondence, documents regarding the administration of the concerts and festivals, the grants holders´ files, photographs, articles published in magazines and newspapers, catalogs and pamphlets. The Archive is an essential source for those interested in research Argentinian and Latin American contemporary music in the twentieth century. The Universidad Torcuato Di Tella Library has inherited these collections from the Institute and is working on its organization.

Alejandra Plaza, CLAEM

What High School Students Want to Know About Music: An Information Literacy Instruction Course for a High School Music Camp

This program will present the results of a case study of an information literacy course offered to high school students during the SEMINAR High School Summer Music Camp at Western Michigan University in July of 2016. The curriculum of the course is geared toward the Standards for the 21st-Century Learner, the information literacy standards of the American Association of School Librarians for grades K-12, and informed by the MLA Information Literacy Instructional Objectives for Undergraduate Music Students. Teaching this course offers an opportunity to teach pre-collegiate information literacy skills, and to demonstrate the potential of our information resources in the Harper C. Maybee Music and Dance Library to an outside audience. Student progress will be measured based on formal assessments at the beginning and end of the two-week course, and informal assessments throughout the course. During the course, students will propose a detailed question about music for which they do not know the answer, or a topic about which they would like to know more. They will then work on a project where they answer their questions and build their knowledge, using the print and online resources of the Music and Dance Library. Each session will have a brief period of instruction and discussion followed by a period where students will work on their own. At the end of the two-week session, the students will then have a product, such as an annotated bibliography, a short paper, or a slide presentation to take home showing what they learned.

Michael Duffy, Western Michigan University

Who Are We? MLA Personnel Characteristics 2016, and What Has Changed

This poster will discuss the results of the 2016 MLA Survey of Personnel Characteristics, and how the results compare with the previous 1997 and 2009 surveys of MLA members. In spite of the many strengths of past surveys, some important data were not collected, including questions of disability and gender identity. In our capacities as MLA Placement Officer and Diversity Committee Chair we (Joe Clark and Jonathan Sauceda) have amended the questionnaire to identify additional characteristics, while maintaining many of the previous questions to measure trends in the organization and profession. The survey is to be distributed in late summer/early fall 2016.


Jonathan Sauceda, Rutgers University; Joe Clark, Kent State University