Assistant Orchestra Librarian

The Assistant Orchestra Librarian is responsible for assisting the Head Music Librarian in providing, organizing, and marking all of the music needed for performances, and for maintaining the orchestra's library of parts and scores.

Primary Responsibilities:

1. Prepare music for performance: includes editing and bowing of string parts, making designated cuts and/or inserts, adding rehearsal and/or measure numbers as necessary, making repairs and correcting page turns when called for, photocopying practice parts and scores.
2. Assembling music into folders for check-out by symphony musicians (and striking folders after performances).
3. Procure music through rental or purchase (and return rental material).
4. Research available music using publisher catalogues and online resources.
5. Distribute and collect music prior to and concluding rehearsals and performances.
6. Maintain inventory materials in OPAS database.
7. Adhere to all rules and regulations set forth in musician’s work contract.
8. Maintain library calendar/schedule.
9. Stamp, number and catalogue all newly purchased music.
10. Provide ASCAP and BMI with program information on a regular basis.

Operating Environment, Framework & Boundaries:

1. The successful candidate will work in an environment where boundaries are not yet established. Subsequently, the individual will be responsible for establishing a system of processes and procedures for the department that are capable of aligning the operational business plan to the organization’s vision and mission.
2. Must be comfortable able to work in multi-cultural environment with a diverse workforce.

Communications and Working Relationships:

Internal

1. Senior Orchestra Management: Managing Director, Manager of Artistic Planning, Manager of Stage Production, and Manager of Orchestra Operations.
2. Orchestra Operations Staff: Head Music Librarian and Personnel Manager.
3. Production Department Staff: Assistant Stage Manager, Stage Hands.
4. Indirect Production Personnel: HR, IT, Materials & Contracts, Finance, and Facilities and Support staff.
5. Artistic and Academic leaders: Conductors, Music Directors, and Dean.
6. Artistic staff: Musicians and guest artists.

External

1. International music publishers
2. Recording and broadcast engineers along with related crew.

 Problem Solving & Complexity:

1. Create compilations of standard audition orchestra excerpts for each instrument.
2. Ability to locate parts and scores for out of print music.
3. Ability to interpret traditional and new music markings.
4. Ability to learn and incorporate Arabic Music notation and instrumentation into respective Western Classical Music best practices.

Decision Making Authority & Responsibility:
1. Ensure copyright and licensing provisions are properly enforced for all services and recording sessions.
2. Enforce part marking deadlines from conductors and orchestra musicians per terms of the musician’s work contract.
3. Take delivery of and track incoming music, pack and ship outgoing music, and maintain shipping records in accordance with established QF policies.

Education

1. A Bachelor’s degree in music from a globally accredited university or related work experience in peer organizations.

Skills

1. Computer proficiency including Microsoft Office and database applications.
2. Strong interpersonal and verbal communication skills essential along with concise writing proficiency in a multi-cultural environment.
3. Highly organized and able to handle multiple tasks simultaneously; attention to detail; ability to work quickly and efficiently under pressure and meet deadlines
4. Must be able to read music and be well-versed in areas of Orchestration, Music History, Musicology and Music Theory.
5. Working knowledge of OPAS and Finale are desirable.

Experience

1. A minimum of one year preferred; or relevant combination of education and/or training and experience.

Please send CV and cover letter to:

Hanan Faraj Alla
Sr. Recruitment Supervisor
recruitment@qf.org.qa.