Assistant Treasurer/Executive Secretary

The Assistant Treasurer/Executive Secretary actively assists the Treasurer/Executive Secretary in the performance of his/her duties overseeing the financial and administrative functions of the Association, eventually assuming the position of Treasurer/Executive Secretary (see Term, below). Both positions work closely with A-R Editions, the Association's business office, which performs day-to-day accounting, maintains the membership database and secure server, and provides membership services such as renewals, mailings, and conference registration. The  Assistant Treasurer/Executive Secretary learns about budgeting and payment processes; assists in the preparation and distribution of various reports and the annual calendar; and may serve in emergencies or as otherwise requested for the Treasurer/Executive Secretary in any of his/her roles.   The Assistant Treasurer/Executive Secretary is expected to work closely with the Association's administrative office, the President, and the Board to carry out the mission of the Association.

The Assistant Treasurer/Executive Secretary is an ex-officio voting member of the Development, Finance, and Publications Committees, as well as the MLA Promotional Sales Subcommittee, and an ex-officio, non-voting member of the Investments Subcommittee. The Assistant Treasurer/Executive Secretary works closely with the Treasurer/Executive Secretary on  these committees.

Potential candidates are encouraged to contact any member of the Search Committee to discuss the position in detail.

The position requires a dynamic, well-organized, and detail-oriented individual with a demonstrated ability to communicate diplomatically and effectively; five years of active MLA membership and a current firm knowledge of the organization; administrative experience and knowledge of management principles (including fiscal operations); electronic mail and computer access and literacy. Experience with Microsoft Access, Microsoft Excel, and QuickBooks (or other standard bookkeeping/accounting software) is preferred.  Membership in MLA is required. The Assistant Treasurer/Executive Secretary receives an honorarium and support for expenses necessary to carry out the responsibilities of the position (travel, telephone, postage, supplies, etc.).

Initial appointment is one year with reappointment for up to a total of four years.  The Assistant Treasurer/Executive Secretary (Assistant T/Ex) assumes the position of Treasurer/Executive Secretary (T/Ex) during the second year of service; the former T/Ex assumes the supporting role of Assistant T/Ex.  In the third year of service the T/Ex trains a new Assistant T/EX appointed by the Board. In the fourth and final year, the incumbent steps back down into the supporting role of Assistant T/Ex and the new T/Ex assumes office.  Appointments and reappointments are made by the Board of the Association at the Annual Meeting.

March 1, 2010. Interviews will take place at the MLA Annual Conference in San Diego, March 20-23.

Please send a letter of application and resume with a list of three professional references as  e-mail attachments to the Chair of the Search Committee (David Gilbert):  dgilbert@library.ucla.edu

Recommendations for candidacy are most welcome.  Members of the Search Committee are David Gilbert, chair, Michael Rogan, Treasurer/Executive Secretary, and Pat Wall, A-R/MLA Business Office.