Job Summary: The Orchestra Librarian is responsible for providing and organizing all of the music needed for performances, and for maintaining the orchestra's library of parts and scores.

* Arrange for the purchase and/or rental of
materials to meet program needs for the orchestra.

* Take delivery of and track incoming music, pack and ship outgoing music, and maintain shipping records

* Check all incoming and outgoing performance materials for condition and completeness.

* Ensure prompt return of rented and/or borrowed materials and adherence to copyright laws.

Music Preparation

* Assist in all aspects of music preparation, including but not limited to editing, proofreading, distribution, and marking string parts.

* Work with conductors and soloists to prepare music according to their specific requirements.

* Review all music to determine if orchestra parts meet acceptable standards: legible parts, adequate rehearsal letters, numbers, and measure numbers. Take necessary steps to correct problems that potentially could disrupt rehearsals.

* Ensure that there are enough parts; provide parts sufficiently in advance to the concertmaster and other designated string principals for bowing and pre-rehearsal practice.

* Ensure that bowings, rehearsal letters, numbers, and measure numbers are compatible between the conductor's score and the players' parts.

* Assemble and arrange music in orchestra folders.

Concert/Rehearsal Duties

* For rehearsals and concerts, arrive one hour early to execute any changes in bowing, stage set-up, etc. Ensure that all musicians have music and, if not, provide alternative. Set conductor's scores and batons; collect and store all music at conclusion of service.

* Distribute and collect music at concerts and rehearsals; assist Music Director and musicians with needs related to printed music.

* Follow-up at every rehearsal with the conductor and string principals for possible bowing changes, mistakes to be corrected in the parts, bad page turns, etc.

Orchestra Library Maintenance

* Maintain the orchestra's collection of scores and parts; repair and maintain music and folders.

* Catalogue and file music purchased for the orchestra library, maintain accurate inventory, and ensure adequate security.

* Track all items borrowed from the library, i.e. individual parts, scores, reference materials; ensure their timely return.

Administrative

* Provide program listings, instrumentation requirements, and other information to staff on request; proofread program book.

* Prepare timing sheets for concerts.

* Maintain accurate orchestra performance records.

* Prepare annual library budget.

* Review and process all payments for music and supplies.

* Report to all appropriate performance licensing organizations (ASCAP, BMI, SESAC) all music performed on all concert series; pay annual fees as required.

* During budget process, provide projected expense figures for planned repertoire.

Other

* Maintain a current file of publisher catalogues, research availability and cost of music to be ordered.

* Report music lost or damaged to the Director of Operations.

* Prepare music for all auditions.

* Assist artistic staff in obtaining needed scores and preparing music to be performed.

* Other duties as assigned by Music Director, Chief Executive Officer, and/or Director of Operations.

Toni M. Robinson, Esq.
Director of Operations
Louisville Orchestra
300 West Main Street
Suite 100
Louisville, KY 40202

502.585.9429 (direct)
502.587.8681 (main)
502.589.7870 (fax)

trobinson@louisvilleorchestra.org
www.louisvilleorchestra.org