BCC2007/Auth/2

Authorities Subcommittee
Pittsburgh
March 1, 2007
2:00-3:30pm
Minutes

The business meeting of the Authorities Subcommittee was held on Mar. 1, 2007 at the Hilton Pittsburgh and Towers, Pittsburgh, PA. Margaret Kaus, Chair, called the meeting to order. Subcommittee members present: Linda Blair, Richard Burbank, Candice Feldt, Jean Harden, Michi Hoban, Nancy Sack, Robert Sherrane, and David Sommerfield. Also present, Kathy Glennan, chair of Descriptive Cataloging Subcommittee and fourteen visitors-guests.

Organization matters
C. Feldt will take the minutes. Membership changes: Pittsburgh is the last meeting for Candy Feldt and Brad Eden (absent). Margaret thanked them for their service. The subcommittee will need 2 new members after this meeting. Next year, 4 members will be rotating off.

Annual report
The 2006 BCC Authorities Subcommittee Annual Report can be found on the BCC website. http://www.musiclibraryassoc.org/BCC/BCC-Historical/BCC2006/BCC2006Auth4.html.

OLAC/CAPC reports

1. Kelly McGrath will be the new CAPC chair.
2. John Attig reported on various MARBI proposals.
3. Greta de Groat, JSC-OLAC liaison to CCDA, reported on upcoming issues with RDA.
4. For full CAPC report, see: http://ublib.buffalo.edu/libraries/units/cts/olac/newsletters/sept06/capc.html.

ACIG (LITA/ALCTS Authority Control Interest Group)

1. Open meeting program titled: “Questioning Authorities: Adapting Authority Control to the changing Needs of Library Users” consisted of four presentations. For a full overview of the presentations, see: http://www.ala.org/ala/lita/litamembership/litaigs/authorityalcts/2006annualpresents.cfm
2. Business meeting
1. Mark Scharff was re-elected to serve as member-at-large for uniform titles.
2. Discussion of upcoming Midwinter 2007 program
3. Brief discussion of Annual 2007 meeting

Highlights of Midwinter ALA meeting in Seattle (January 07)

OLAC/CAPC reports

1. John Attig reported on various MARBI proposals.
2. Greta de Groat, JSC-OLAC liaison to CCDA, reported that RDA is currently scheduled to roll out in early 2009. Part B of RDA will be available for review in late Dec. 2007. Further review of chapter 3 will begin in March.
3. New business: Discussion of cataloging play-aways. It was decided to form a task force in conjunction with members of the Music Library Association to create a Best Practices document.

ACIG (LITA/ALCTS Authority Control Interest Group)

1. Report from Library of Congress.
   Ann Della Porta, Acting Coordinator, Integrated Systems Office, gave a brief update on changes concerning authorities at the Library of Congress. Including:
• Changes to subject heading for God
• Chinese characters added to LC class schedule
• Previous versions of authority records now available in OCLC, accessible using Connexion client 1.70 or Connexion browser.
• LC is coordinating with OCLC, British Library, Library and Archives Canada and National Library of Medicine to begin inputting non-roman data into authorities using 4xx/7xx fields. Policy and timeline are in development.
2. Program
   A panel of three representatives from authority outsourcing vendors described their services by responding to a common list of questions and answering further questions from the audience.
• Mary Mastraccio, Cataloging & Authorities Librarian, MARCIVE, Inc.
• Marsha Hunt, Database Services Librarian, Library Technologies, Inc.
• John Reese, Product Manager, Authority Control Team, Backstage Library Works
3. Business meeting
• Assessment of the open session
• Sandy Roe gave an overview of the program session for ALA Annual ACIG program, Washington, DC, 2007. Proposed title: Authority Control Meets Faceted Browse.

Document on justification for authority work.

Previous to the subcommittee meeting, Margaret sent everyone a document by Joy Pile created several years ago. The document was not submitted to BCC. Questions under discussion: Should the Authorities Subcommittee revise this document to submit to BCC, or should we look ahead to authority changes resulting from RDA? This document is aimed at administration and deals with issues regarding why we need to control headings, including uniform titles and other controlled vocabulary, such as subject headings. We would need to make sure that the jargon is defined. Use examples. Describe what would happen if we didn’t have authority control. A task group was established to look into revising this document, consisting of: Richard Burbank, Nancy Sack, Robert Sherrane and Michi Hoban. Time line: Complete document before December, 2007. Grace Fitzgerald, incoming chair of the ILS subcommittee, requested that the document take into consideration automation requirements, display of X-refs, etc. Grace indicated that members of her subcommittee would be interested in contributing to input on this document. If we would like to obtain MLA Board endorsement this year, the document must be submitted to the Board before their Sept. 07 meeting; therefore the document must be approved by BCC before the end of August 07.

Discussion of revision to LCRI 22.2 The subcommittee discussed the LC revision to LC Rule Interpretation 22.2B2 . After much discussion, it was decided that the subcommittee will recommend that there be NO change to the RI as it now exists.

Upcoming RDA, part B.

The subcommittee discussed the upcoming RDA, part B. K. Glennan has created a discussion paper with 2 parts. The subcommittee discussed Glennan’s paper. Rule change proposal for AACR2 needs to be in CCDA Chair’s hands in final form in May. Submit comments through Mark Scharff.

New Business: Kathy Glennan: IFLA update to FRAD (Functional Requirements for Authority Data). CCDA will be writing a response. FRAD will be available in March.

Submitted by Margaret Kaus, Apr. 17, 2007

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Last updated August 28, 2007