BCC2004/Minutes

Bibliographic Control Committee
Business meeting No. 1
Thursday, February 12, 2004, 3:30-4:30pm
Crystal City, Arlington, VA

Present: Matthew Wise, Chair, Mark McKnight, Paul Cauthen, Jay Weitz, Marlena Frackowski, Mickey Koth, Kathy Glennan, Sue Vita, Kerri Scannell

  1. Distribution of documents
    1. Agenda is slightly different than the original one sent out; Thursday’s and Saturday’s has been combined.
    2. Calendar is the chair’s calendar, so it’s longer than usual.
    3. Check roster for typos
    4. Nancy is unable to be at this meeting; Kathy Glennan is sitting in for her. Nancy will be incoming chair of BCC and Kathy is being recommended for Descriptive Cataloging Subcommittee chair.
    5. Minutes from 2003 included
    6. Jay and Sue handed out OCLC and LC reports
    7. The committee acknowledged Matthew for his devotion and hard work as BCC chair. Thanks, Matthew!
  2. Approval of minutes
    1. Send any mistakes/corrections to Kerri (deadline of one week)
    2. Minutes passed (pending corrections)
    3. Kerri will send Matthew a final copy as well as posting to web site
  3. Preview of the open meeting on Friday, 9:00-10:00am
    1. We’ll start with introductions (name, institution, role on BCC)
    2. Announcements: 1. vacancies on all subcommittees, will emphasize that there is no set limit to subcommittee, interested persons should apply to any subcommittee they are interested in and all will be considered; 2. Joint subcommittee meetings; 3. Establishment of a Metadata Standards Working Group.
    3. Jennifer Bowen will give presentation on FRBR and chapter 25. Will explain that there will not be huge changes that we need to be worried about.
  4. Brief reports
    1. Authorities Subcommittee, Marlena Frackowski
      1. Sherry Vellucci will not be at this meeting. Subcommittee is hoping to get her to the next meeting to give a presentation.
      2. Have some issues would like to discuss with the Descriptive Cataloging Subcommittee.
      3. Subcommittee is also interested in talking with MOUG about a potential collaboration
      4. Had more discussion on public view of 670 notes in authority records (670 notes). Decided that BCC needs a written document from the subcommittee. LC should also be sent this document first for opinion. Once proposal accepted by BCC can move to next level.
    2. Subcommittee on Descriptive Cataloging, Kathy Glennan
      1. Subcommittee discussed SMDs/conventional terminology which is being incorporated into chapter 6 and 7 as an option. Will be part of 2004 updates. The subcommittee plans on asking LC to not use this option.
      2. CC:DA has decided to go ahead with AACR3. Unclear at this time if further updates/revisions will be done to AACR2 after 2004 updates come out in July 2004.
    3. Subcommittee on MARC Formats, Paul Cauthen
      1. Working with RISM people to get music incipits into Bibliographic MARC records; Paul presented a discussion paper at MARBI in January. Will probably bring back as a proposal MARBI in June. Discussion then focused on coding of music: Plaine and Easie Code is used by RISM, another is DARMS, used by German cataloging agencies. Also proposing to add a subfield 2 with codes for other music notation systems.
      2. Subcommittee had discussion about indexing 028 field; will need to work on better documentation for marking up 028 field; need instructions posted somewhere.
      3. Subcommittee discussed making authority record more effective for machine processing. Came out of presentation at 2003 meeting by Mickey Koth on problem of incorrect flipping of a uniform title because of cross-references.
    4. Subcommittee on Subject Access, Mark McKnight
      1. Workshop on Wednesday was very successful, had good response and Sunday’s workshop is also expected to be just as successful. Special thanks to Linda Blair for organizing everything.
      2. John Mitchell will be discussing SACO at the open meeting on Friday.
      3. Subcommittee discussed topics for future meetings, including subject access to film music
      4. Also discussed Chronological subdivisions, specifically the ability to use decades in classical music like you can for popular music instead of 20th century.
    5. BCC Website, Kerri Scannell
      1. Kerri took notes at Descriptive Subcommittee meeting today on what changes they would like to their website
      2. The main BCC page should be relatively up-to-date.
      3. A change was made recently to the charge on the Descriptive Subcommittee page because did not match what was on MLA page. All other subcommittees need to be reviewed.
      4. If any subcommittee would like to make changes to their page, please let Kerri know.
      5. In addition to committee reports from ALA and this conference, Kerri will be putting up an additional document from the Authorities Subcommittee. It is a very early draft of a glossary of CD terms.
    6. Music Cataloging Bulletin, Mickey Koth
      1. Matthew announced that they are looking for someone who has expertise configuring web search engines. Can currently search a single issue, can not search across issues. Please send any possible names to Mickey.
      2. MCB is now online, the first issue is up, and February’s issue is coming. Have received no complaints on content. Presentation tomorrow by Mickey and James Zychowicz will discuss use, what remains same, what is different, etc.
      3. Kathy also mentioned that the ten year cumulative index of the MCBs has been completed and is now published by Scarecrow (can see it in exhibit hall).
    7. Library of Congress, Sue Vita
      1. LC was able to hire lots of people this past year. 48 catalogers were hired all started beginning in June and forward.
      2. Activities at LC include the new NAVCC in Culpeper, VA under construction; MBRS will move out there once complete; dealing with copyright issues concerning beaming information from Culpeper to LC and even off-site (p. 22 of report).
      3. Sue summarized other activities from LC report: I Hear America Singing; converting MCDs to LCRIs and elimination of the MCDs; working on M class; using BatchCat software to make large changes to LC catalog; increasing table of content project; report contains lots of URLs to check out and lots of information on exhibits at LC.
    8. OCLC, Jay Weitz
      1. Environmental Scan: fascinating document that looks at world through the eyes of libraries; applicable to any library and beyond.
      2. Connexion client became available in November 2003; next update scheduled for March/April 2004; still in its infancy
      3. Passport “death” cancelled for end of 2003; support continues until further notice; OCLC will give everyone at least 6 months notice before Passport ends.
      4. There has been a change in policy regarding parallel records, records in two different languages for same item. Technical Bulletin 250 addresses this; see “News from OCLC” 2004 report, p. 2.
      5. In November 2003, RIPM database was made available on First Search
  5. Reminder to subcommittee chairs: Conference reports (of less than a page) are due to the BCC Chair by February 25th
  6. How are we doing?
    1. All committees were asked by Laura Dankner to perform a self-assessment. Matthew asked her to clarify exactly what she wanted.
    2. Discussed changes to BCC open meetings in recent years, we have already been sensitive to our growing size and our largeness in MLA.
  7. Topics/Speakers for next year’s meeting
    1. No pressing matters at moment
    2. Committee felt we were in good shape, something we can organize later
  8. BCC email discussion list will have to be re-established by Nancy
  9. Other business? Announcements?
    1. Mickey will be signing a contract at this meeting and writing a book on uniform titles.
    2. Only one agenda item left, appointment recommendations, which committee chair and subcommittee chairs will discuss on Saturday, everyone else is done.
  10. Meeting adjourned early (4:30!)

Bibliographic Control Committee
Open Meeting
Friday February 13, 2004, 9:00-10:00am
Crystal City, Arlington, VA

  1. Introduction of committee members
    1. Committee members introduced themselves to audience
  2. Announcements from Chair
    1. Chair rotations
      1. Nancy Lorimer will be new BCC chair, Matthew Wise’s term is ending
      2. Kathy Glennan is being recommended as new chair of Subcommittee on Descriptive Cataloging
    2. Openings on subcommittees
      1. Matthew explained that there are no limits to membership on the subcommittees, everyone should feel free to apply for any subcommittee they are interested in.
      2. See Statement of Participation on reverse side of agenda and the list of subcommittee chairs. Send expressions of interest by noon on Saturday to subcommittee chairs.
    3. Today is “Day of BCC”
      1. Subcommittee on Descriptive Cataloging and Subject Access Subcommittee will be having their open meeting at 10:00 today following this meeting. Subcommittee on MARC Formats and Authorities Subcommittee will be this afternoon at 1:00pm.
    4. In past years there has been considerable interest in forming a metadata subcommittee or working group. First attempt to form a subcommittee failed but this year we have been able to form a working group. The new Metadata Standards Working Group’s charge is on the agenda along with the list of members. Their final report will be due in May 2005.
  3. Presentation: “Expressions in our Catalogs? FRBR and AACR Chapter 25” presented by Jennifer Bowen, Eastman School of Music.
    1. Presentation can be found at: Docushare.lib.rochester.edu; select Conference Reports and Presentations, select FRBR Presentations; if can’t get into site, keep trying!
  4. Questions and Discussion

Submitted by
Kerri A. Scannell
Recording Secretary/Webmaster

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Last updated March 5, 2005