BCC01/SDC/1
REPORT OF THE 2001 MIDWINTER CC:DA MEETING
Washington, D.C.
January 13 & 15, 2001
Announcements
Ed Glazier of RLG was given an award in recognition of his 20 year service as RLG representative to CC:DA. He has by far served the longest term of any CC:DA rep.
General report
Report from the Chair
CC:DA forward comments on proposed ISBD(M) revisions to the ISBD Review Group in July, 2000. The comments were formulated by the CC:DA Task Force on the Review of ISBD(M), with the input of other cataloging communities (including Music), and was approved with modifications by CC:DA at the Annual meeting in July, 2000. The comments are available at http://www.ala.org/alcts/organization/ccs/ccda/tf-ism3.html
Report from the Library of Congress Representative
LC announced that about 7000 MDARs (machine-derived authority records), primarily for music, were loaded and completed in early November 2000. A project to clean up and correct music uniform titles has also been completed. LC also announced that the 2000 Endeavor release will allow them to make full MARC authority records available for the first time since they moved to the new system.
The Cataloging Distribution Service launched a three-month pilot test of Classification Plus on the web. The test version will be available for free from January 8-March 30, 2001.
Report of the OCLC Representative on the IFLA Section on Cataloging
The 66th Conference of IFLA was held August 16-18, 2000 in Jerusalem. The 2001 meeting will take place in Boston, the first IFLA meeting to be held in the United States since 1985. Information about registration, the program and the meeting in general is available at http://www.ifla.org/IV/ifla67/index.htm
The ISBD group (led by John Byrum) heard progress reports on the current revision of ISBD(M) for monographs and ISBD(CM) for cartographic materials. The proposed revision to ISBD(BNBM) to be carried out by the IFLA Section of Audiovisual and Multimedia has been abandoned. The revised edition of ISBD(M) will be made available on IFLANET later this fall.
The full IFLA report to CC:DA is available at: http://www.ala.org/alcts/you/ifla/cataloguing4.html
Report of the ALA representative to JSC
Final corrections were made to the revision of the use of the term “work” in Chapter 25 for music uniform titles. The amendment will be included in the next revision package.
Harmonization of AACR2 & ISBD(ER) in Chapter 9 continue, with action still required in regard to areas 3 & 5. Two new terms were added to the glossary: “Disk (Electronic resources)”; and, “Sleeve”.
LC revised its proposal to abbreviate both words and “non-standard” abbreviations according to Appendix B. The primary purpose of the proposal was to standardize abbreviations in series statements, and thus preventing unnecessary separate series access points, but the proposal as it stood, would have required that the rule change apply equally to all areas. The new text of B.5 specifically addresses the edition statement and the numbering in the series statement, followed by a general statement for all other parts of the record not yet addressed. This removes the undesirable effect of requiring that short abbreviations be expanded to longer ones in the publication statement. JSC approved the document.
A clean copy of the revised Chapter 9 (Electronic resources) was sent out for proofreading by all JSC constituencies and corrected. A few further proposals regarding Areas 3 and 5 remain outstanding and some wording and examples implying that Chapter 9 covers “integrating” resources will be transferred to Chapter 12. It was also noted that some rule changes will be necessary when the major/minor changes appendix is approved. An interesting addition to chapter 9 is the optional use of conventional terminology to record specific formats of physical carriers (e.g. “1 CD-ROM”, “1 DVD” instead of “1 computer optical disc”)
Websites for both JSC and AACR are in the process of development.
JSC agreed with an ACOC proposal to make the “Rule of three” optional. ACOC was requested to propose appropriate rule revision to reflect this decision.
JSC requested all committees submitting changes to AACR2 to be alert to disharmonies between proposed rules and the relevant ISBD(s) in light of JSC’s goals of harmonizing as much as possible with ISBDs. If there are disharmonies in a proposed change, they should be stated explicitly and reasons for the departure from the ISBD should be explained.
Brian Schottlaender will be ending his term as ALA representative to JSC on June 30, 2001. Matthew Beacom will be the new ALA rep.
Task force reports
Report of the Task Force on Major and Minor Changes
The Task force on Major and minor changes presented a revised draft of an appendix to AACR2 in response to comments received at the annual meeting in July and from JSC in November. There was some concern over items presented as major changes, which were in fact only major in conjunction with other factors, especially in the case of multi-part items. Some clarifications of the text, particularly a suggestion for rewriting the introduction, were offered. A discussion of whether to include URLs and URNs ended in leaving them for a future edition. The task force also presented a new set of definitions for addition to the glossary. The full document is available at http://www.ala.org/alcts/organization/ccs/ccda/tf-appx1.html#report3
Report of the Task Force on the Review of ANSI/NISO Draft Standard Z39.85, The Dublin Core Metadata Element Set
The task force submitted its final report August 8, 2000. CC:DA voted to accept the report and to send it on to the ALA representative of NISO. The final report is available on the ALA website at http://www.ala.org/alcts/organization/ccs/ccda/tf-dc1.html.
Report of the Task Force on the Review of the Draft Descriptive Cataloging of Ancient, Medieval , Renaissance and Early-Modern Manuscripts (AMREMM)
The task force submitted its report in December 2000. CC:DA voted to accept the report with minor changes. Some issues for follow-up include a review of the MARC examples, relationship with APPM (some conflicts have been noted) and gather the opinions of manuscript specialists on the general rule for formulating uniform titles for manuscripts. The final report is available on the CC:DA website at http://www.libraries.psu.edu/iasweb/personal/jca/ccda/tf-amrm1.html#report
Report of the Task Force on VRA Core Categories
The task force has completed most of its charge of mapping the core categories to MARC and to other metadata standards and the issues surrounding the use of VRA records in cataloging. The final report will be complete by the end of January 2001. A CC:DA member raised the question of the ONIX metadata standard in use at LC and how it is mapped. The committee created a task force to review this standard.
Report of the Task Force on ISO Harmonization
Within the task force questions have been raised regarding scale and measurements and their punctuation in AACR. The task force will be asking for input from other cataloging communities, including the music community. CC:DA charged another task force with examining these issues. The task force intends to submit its final report May 1.
Report of the Task Force on Specific Characteristics of Electronic Resourcesp
The task force presented an interim report, summarizing the task force questionnaire to catalogers of electronic resources, its findings, recommendations and open questions (many of which had been resolved at the task force meeting the day before). While the charge of the task force is to submit their final report by ALA annual, the committee, with the agreement of the task force chair, set the date for submission of the final report to March 1, so that it could be part of the April JSC meeting agenda and included in the major revision package.
Report of the Task Force on the Review for Revising AACR2 to Accommodate Seriality: Rule Revision Proposals
The task force presented its “final” report in August, 2000 and was discharged. However, following the action of JSC in September, the task force was revived to deal with new issues, namely the model of bibliographic resources, and the scope of chapter 12. The task force presented a discussion paper on these two issues which is available on the CC:DA website at http://www.libraries.psu.edu/iasweb/personal/jca/ccda/tf-serr3.html. There was some discussion on the inclusion of the term “continuing resource” in chapter 12. JSC did not want to add the term before a new introduction to AACR was written that introduced the concept. CC:DA, however, vote to include the term.
Rule change proposals
Only selected proposals of direct interest to music catalogers are included here.
Rule Change Proposal for 21.30J1 (Title added entries)
Voting member Kate Harcourt introduced a rule change proposal to AACR rule 21.30J1, which addresses title added entries. Currently the rule says to make an added entry under title proper of every item entered under personal, corporate or uniform title heading with 4 exceptions. A MCD adds further restrictions on added entries. It was felt that these exceptions were becoming increasingly cumbersome and irrelevant in an online environment and that most library systems ignored the MARC coding preventing the indexing of excluded titles. The rule change proposal suggested either to delete the exceptions entirely or to make them optional. With the input of the music, map and law communities, the committee passed a motion to adopt the second proposal, making these exceptions optional. The document is available on the CC:DA website at: http://www.ala.org/alcts/organization/ccs/ccda/harcourt1.html
Discussion papers
Multipart items in AACR2
A discussion paper prepared by Judith Kuhagen of CPSO at the request by JSC on the topic of more adequately addressing multipart items in AACR2. The report notes the revision of chapter 12 remedies some of these problems. The report made two recommendations: 1) to reaffirm the principle of a single record for a multipart item and to base the description on the earliest part, removing the possibility of description on predominance; 2) to create a conceptual chapter in AACR by expanding content of chapter 13 and merging it with other current and future provision to cover topics related to number and relationship of records for bibliographic resources. Both these recommendations were endorsed by the committee.
Series authority records in AACR2
A discussion paper, again prepared by Judith Kuhagen of CPSO at the request of JSC, on the topic of series authority records in AACR2. The paper includes a summary of the growing role of authority records for monographic series and multipart items as surrogates for series/set bibliographic records in many catalogs and recommends the addition of optional provisions to AACR2 that recognize this role. A task force as part of the Major changes document was assigned to review this paper.
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Last updated February 13, 2001