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6/21/2015 » 6/26/2015
IAML-IMS Congress 2015 New York




Best of Chapters Competition Guidelines
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The Best of Chapters Competition was created to honor presenters at 
chapter conferences for their excellent research and to allow a broader 
sharing of that valuable work. All chapters are strongly encouraged to 
participate in the competition. Many of our MLA members have done 
outstanding presentations at chapter meetings, and the association 
benefits strongly by the opportunity to hear the presentations again 
with a wider audience.


Submissions from chapters are usually due sometime in late May or 
early June, with announcements of winners usually occurring 
sometime in mid-July. The Chair of the Best of Chapters Committee 
alerts the Chapter Chairs by means of the Chapter Chair listserv each 
year regarding the specific schedule and deadlines for that round. 

Nomination Methods

Each chapter may proceed with its own way of nominating papers for 
this competition, whether done by the executive committee of the 
chapter, an appointed committee for the purpose, ballot by the chapter 
members, or other method. 

Guidelines for Chapter submissions: 

You may nominate papers from past meetings as well as for the 
current meeting just held.

Papers previously submitted for the Best of Chapters competition but 
not chosen as winners are eligible.

Papers submitted for the Best of Chapters competition may not be 
submitted as proposals to the general Program Committee during the 
same year.

Presenters of nominated papers must be a member of either the local 
chapter of MLA, the national association, or both.

Papers already previously presented at the national conference in any 
way, including poster sessions, roundtables, etc. are not eligible.

You may nominate up to two papers.

Nominated papers may consist of panel presentations.

Presentations selected as winners may need to be limited to 45 
minutes in length for presentation at the national conference 
When the nominated paper is sent to the BoC Coordinator, the chapter 
chair will send an accompanying note to certify that this was the paper 
actually given and selected. Papers should NOT be re-written after 

For written papers: textual presentations need to have any examples 
shown etc. duplicated and sent along with the text. If the required 
material is not submitted, the submission will be rejected at the point of 
receipt as incomplete.

For PowerPoint presentations: in addition to a copy of the printed 
slides, written text summarizing the expanded points of the slides of a 
minimum of 6 pages also must be submitted (however, the more the 
better as this will better document for the committee the actual content 
of the presentation). If the required material is not submitted, the 
submission will be rejected at the point of receipt as incomplete. 

All audio musical examples used for a presentation should also be 
included in the submission and they should be sent on CD or as an 
email attachment. 

Presentations consisting solely of audio and/or video are allowed. Any 
accompanying written text used for the presentation should also be 
submitted, or if presentation text was delivered freely, a written 
summary should be created and submitted. 

Inadequate and poor documentation reduces the chance of a 
nomination being chosen as a winner, as the committee cannot 
determine what the content of the presentation was or its quality. It is 
the responsibility of the chapter to work with the presenter to submit 
strong material, as one would for any other competition or award. 

Submission Process

Once initial nominations are received, chapters will be asked to submit 
the presentations themselves. Material may be submitted as email 
attachments when the size of files are not overwhelming for transfer 
and receipt, or pointers to websites may be used. Three copies should 

be sent of all mailed materials, including written text, audio, and video 
content. No materials will be returned once the competition is 
completed. A list of all materials being submitted should be sent to the 
chair, and the list should indicate how each of the materials is being 
sent to the chair. 

Evaluation Process

The committee is selected to include a broad geographic 
representation and type of music librarianship representation.

A weighted voting system is used to rank the nominations.

The number of winners selected will be up to 2 (this is due to the 
amount of time given to the Best of Chapters Session at MLA).